How Builder Bookkeep Cuts Client AR Time by 80% and Reduces Back Office Costs by 50% with Adaptive
Builder Bookkeep streamlines construction accounting for over 75 builders nationwide. With Adaptive as their operational finance hub, they’ve reduced client costs by 50%, saved 10+ hours a month per client, and transformed AR delivery from a 3-day task to a polished 3-hour process.
Founded by former builder-controller Miller Bradford, Builder Bookkeep exists to take the financial stress out of running a construction business. Their team handles everything from weekly bookkeeping and bill pay to job costing, compliance, and WIP reporting—so builders can stop spending late nights in QuickBooks and start focusing on growth.
The Challenge
Builders today are buried in admin. Bills, receipts, W9s, audits, budgets, customer questions... the list never ends. And for high-volume, cost-plus builders, the cracks in manual systems become costly fast.
Before Adaptive, Builder Bookkeep’s clients used scattered tools: Google Drive folders, another system for receipts, QuickBooks estimates, and clunky AR processes. Even with full-time staff, accounting was slow, hard to verify, and painful for clients to understand.
“Builders were sharing Google Drive folders, ugly invoices from QuickBooks, and budget reports that didn’t even include change orders. It wasn’t just inefficient, it was a bad client experience,” said Miller.
Worse, some builders were losing money—missing receipts, overcharging or undercharging, and letting job costs slip through the cracks.
The Adaptive Difference
Builder Bookkeep added Adaptive to their tech stack to simplify, standardize, and elevate their client services. It now powers:
- Job costing and budget tracking
- Real-time AP and bill approval
- Customer invoicing with backup and schedule of values
- AR workflows that once took days, now done in hours
- WIP reporting and vendor compliance
“Adaptive streamlines your entire accounting process—from email to vendor management to approvals to payments to lien waivers to invoicing. You can’t say that about any other app.”
For their high-touch cost-plus clients, Adaptive became the foundation for confidence, accuracy, and scale.
Real Results
Builder Bookkeep now saves:
- 10+ hours per client/month in processing and approvals
- 50%+ in back-office costs for some clients
- Hundreds of hours annually in draw prep, AR, and reconciliations
They’ve also:
- Slowed internal hiring while onboarding new clients
- Launched A/R as a new high-value service offering
- Delivered better client experience with clearer, cleaner, easier-to-understand deliverables
Client Spotlight: Parkinson Building Group
Parkinson Building Group came to Builder Bookkeep after two in-house accounting hires left. Their AR process was manual and bloated, taking multiple team members 3 full days per month.
Builder Bookkeep implemented Adaptive.
Now, Parkinson:
- Delivers polished draw packages in under 3 hours
- Shares invoices with clickable backup, schedule of values, and visual clarity
- Tracks receipts and payables automatically
- Replaced two full-time staff with one outsourced team + Adaptive
- Cut accounting costs by 50%
“We used to combine Google Drive folders, QuickBooks reports, and invoices that took days. Now, Adaptive pulls it all together. It's faster, better, and the client experience is night and day.”
What once took days is now just part of the weekly rhythm, and Parkinson’s team and their clients feel the difference.
The Takeaway
Builder Bookkeep continues to introduce Adaptive to high-volume, cost-plus builders with complex accounting needs.
"Adaptive will streamline your entire accounting process—from email management to vendor management to receipt categorization to bill approvals to payments to lien waivers to customer invoicing. You can't say that about any other app."
Adaptive doesn’t just help Builder Bookkeep operate more efficiently. It helps them deliver better outcomes for their builder clients.
“If you work with cost-plus builders, Adaptive is the new gold standard. It’s the only platform that ties together job costing, compliance, and AR in one place—and does it well.”
With Adaptive, Builder Bookkeep delivers:
- Faster AR without sacrificing accuracy
- Real job costing, line-by-line
- Better reporting and cleaner books
- A client experience that earns loyalty
Whether you’re a builder or a bookkeeping firm that serves them, Adaptive is the missing piece in the construction accounting puzzle.
Connect with Builder Bookkeep to learn more about their services.
Want to see how Adaptive can help your firm scale and serve clients better? Get in touch with us.
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