Shrock Cuts Bookkeeping Time by 50% While Scaling Multi-Entity Operations with Adaptive

As Shrock grew from a family-owned Amish construction business into a multi-entity enterprise spanning custom homes, restoration, prefab manufacturing and more, their accounting processes needed to grow as well. Manual data entry errors, inefficient communication, and hours of repetitive bookkeeping left the finance team bogged down- and leadership frustrated with unreliable job cost reports.

“It’s crucial that our job cost reports are accurate because that’s an important factor in how we grade ourselves on a project-to-project basis,” Shayne Glass, Controller at Shrock explains. “Errors hurt profitability.”

The Challenge: Hours Lost to Manual, Error-Prone Work

Before Adaptive, Shrock’s accounting team spent 26–30 hours per month on bookkeeping for each entity. With multiple entities to manage, the workload quickly became overwhelming:

• Endless manual data entry, often coding costs to the wrong entity, job, or cost code.
• Credit card and AP entry errors that Shayne, as CPA, had to correct manually.
• Invoice communication delays, requiring constant back-and-forth with project managers.
• Job cost reports leadership couldn’t trust, making decisions riskier and slower.

The result: weeks lost to bookkeeping, limited visibility across entities, and a finance team too busy fixing errors to focus on supporting growth.

The Solution: Automating AP and Job Costing with Adaptive

Shrock needed a system that could eliminate manual entry, reduce mistakes, and scale across entities.

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“We were looking for an automation solution that could simplify the AP and credit card entry processes,” Shayne explains. “The manual data entry was not only time-consuming but also inherently prone to errors, which then required more of my time as CPA to correct. Our goal with Adaptive was to streamline the process and ensure greater accuracy.”

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With Adaptive, Shrock gained:

• Automated AP and credit card entry, dramatically cutting errors.
• Multi-entity management that consolidated reporting and eliminated duplicate effort.
• Real-time job costing, giving leadership accurate performance data on every project.
• Structured approval workflows, so invoices are reviewed and coded correctly before hitting the books.

The Results: 50%+ Time Savings and Reliable Job Costing

The impact was immediate:

• Bookkeeping time cut by over 50%: from 26–30 hours per month to just 12–16 per entity.
• Accurate job costing, so leadership can rely on reports for decision-making.
• Fewer invoice follow-ups thanks to structured approvals and real-time collaboration.
• Scalable workflows that support growth across entities without hiring more staff.

“Adaptive has been huge from a document retention, approval, and communication standpoint,” Shayne says. “It’s drastically reduced the follow-up time when there are questions on invoices.”

The Impact: Scaling with Clarity and Confidence

For Shrock, the real value goes beyond time savings. Adaptive has enabled the company to scale its multi-entity operations without additional staff, while giving leadership the clarity and confidence they need to run a diverse and growing business.

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“Instead of chasing errors, we can focus on building, restoring, and innovating,” Shayne explains. “That shift has been transformative.”

The Bottom Line

For Shayne, Adaptive isn’t just another piece of software, it’s a competitive edge.

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“It’s a huge level-up for any construction company to utilize as a secret weapon of sorts,” he says.

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His advice for other builders? Simple:

“Try it for a month and see what happens. Adaptive stands behind their product and doesn’t try to lock you into a contract.”

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