Data Mule Agency
Bookkeeping for Contractors...bookkeeping on steroids
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Services for Construction Companies
Data Mule Agency provides hands-on financial and operational support for construction businesses, combining weekly bookkeeping and AP management with project accounting, job costing, and WIP reporting to give owners real visibility into performance. They also help clients analyze estimates, integrate and automate systems, and train staff to run cleaner, more efficient processes. Beyond the numbers, Data Mule offers weekly business coaching to support decision-making and growth across the entire business — not just the books.
Who They Work With
Data Mule Agency works with custom and spec home builders, high-end general contractors and remodelers, and trade-specific businesses, providing tailored financial operations support for construction companies that value precision, profitability, and growth.
Who They Are:
Data Mule Agency was founded by Shawn Van Dyke, construction industry expert, speaker, and author of Profit First for Contractors. Shawn became frustrated with the "data-gap" that most of his coaching clients experienced - they didn't have organized and clean data...and their bookkeepers & CPAs weren't helping them fill the gap. So he started Data Mule to relieve the burden of operational gaps for construction business owners and their teams.
Services for Construction Companies:
- Weekly bookkeeping & AP management
- Project Accounting and job costing
- Estimating analysis & WIP reporting
- Systems Integration and automation
- Staff training and operational support
- Weekly business coaching sessions for the other stuff beyond the books
Who They Work With:
- Custom & spec home builders
- High-end general contractors & remodelers
- Trade-specific businesses
How Data Mule Agency Utilizes Technology
They only serve clients who either... A) use QBO + Adaptive + ______ PM platform or B) want to integrate QBO + Adaptive + ______ PM platform.
It's just too painful NOT to use Adaptive. Also, they hate trying to help you run your business through your inbox, so you'll get access to their mobile communication app, video replies, and access to their weekly Executive Roundtable meetings.
And if that's not enough, they're nerds for automation. So if they find something that can be automated, they'll work with you and your team to test it, tweak it, and publish it within your operating system.
What Makes Data Mule Agency Stand Out
Let's be honest, from an "accounting/national ranking/letters after your name" perspective...Data Mule Agency might not stand out.
But what makes them different is that Data Mule Agency was started by a guy, with no formal accounting/bookkeeping education or training, but who has owned, operated, and sold multiple construction businesses.
They know how to translate confusing and boring financial data into actionable metrics that drive your business...because they've done it before.
Plus they've coached hundreds of businesses to profitability through operational clarity.
Pricing and Onboarding:
Each potential Data Mule'r (that's what they call their clients) start off with an Initial Assessment and Business Review. That's $750.
After your Initial Assessment Meeting, their monthly services range from $2000 to $5000 per month, depending on the size of your business, the services and system integration you require, and the amount of clean-up needed.
Most of their clients fall around the $2500 per month range. Onboarding is pretty straight-forward, but depends on your team's ability to absorb change. Change is hard, so they'll go at a pace that serves everyone.
Get in touch:
Book your Operational Assessment (https://info.datamule.agency/) to discuss what's working and what's not working... and help you make a decision whether to fire your current bookkeeper or work with your team to implement new systems.
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