Introducing Adaptive for Accounting Firms: Scale Construction Services Without Adding Headcount

Today, we're excited to announce the launch of Adaptive’s new accounting-focused platform, built specifically to help accounting firms grow their construction practices.

If you've tried scaling accounting services for construction clients, you already know the challenges: complex job costing, unpredictable tech stacks, and workflows that rarely align. It’s a market full of opportunity - but also friction. Every day, we speak with dedicated accountants who tell us they're overwhelmed with manual tasks and disconnected systems. We listened and designed a solution specifically to ease your day-to-day workload.

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Already live with 6 of the top 100 accounting firms, including CLA and Pinion, our platform makes it easy to scale your construction vertical by removing the manual bottlenecks and standardization headaches that make serving construction clients so difficult. By automating critical but labor-intensive tasks like job costing, AP/AR management, and compliance tracking, Adaptive helps you turn construction bookkeeping from an operational burden into a scalable, profitable service and gateway to higher-margin advisory services.

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Construction Accounting: A Growth Opportunity with Challenges

Construction businesses between $2.5-25M in revenue represent a huge opportunity for accounting firms, as most do not have the resources to afford in-house CFO level accounting. This is a segment composed of nearly 100,000 firms with collective revenue of $850B – a massive market in need of accounting expertise.

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But if you manage accounting for construction clients, you know firsthand how challenging it can be:

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• Complex job costing processes that require specialized knowledge
• Manual data entry and reconciliation that consume excessive staff time
• Disconnect between field operations and accounting, with critical information scattered across email, excel, bank and credit card statements, project management, accounting, and payroll systems

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Our CEO, Matt Calvano, puts it simply:

"Construction companies need outsourced accounting services. Accounting firms know construction is a growth opportunity, but the manual processes and non-standardized tech stacks have put a ceiling on how many clients they can serve. Adaptive removes that ceiling, letting firms standardize processes, serve more clients, and increase revenue per staff member without adding headcount.”

How Adaptive Helps You Streamline and Grow

We built Adaptive to be the financial system of record for construction accounting. It’s not just a workflow tool - it’s a platform that understands how construction companies operate and what accountants need to support them.

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A key advantage of our platform is the seamless integrations with your clients’ existing technology - QuickBooks, banking platforms, email, and project management tools like Procore. You don’t need to overhaul your clients' tech stacks; you just plug in Adaptive and go.

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Here's what you can expect:

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• Automated AP Management: AI-driven invoice processing with precise job costing
• Effortless Payments: Simplified vendor and subcontractor payments
• Streamlined AR/Draw Management: Accelerate payment applications and cash flow
• Intelligent Expense Tracking: Automated categorization and job allocation
• Real-Time Job Costing: Clear labor cost tracking across projects and cost codes
• Built-in Compliance Management: Easy tracking of insurance certificates, lien waivers, and permits
• Immediate Financial Insights: Instant WIP reports and accurate cash flow forecasts

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Built With Accountants, For Accountants

We designed Adaptive by listening carefully to your feedback. Beyond powerful automation, you'll receive personalized onboarding and continuous support from our team.

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With Adaptive, your firm can:

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• Quickly roll out scalable, profitable, construction-specific accounting services
• Leverage our white-labeled solution to promote a powerful, specialized tech stack under your own brand
• Free up valuable time, allowing your team to focus on delivering high-impact financial advisory services

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Lisa Baalman, Principal at Pinion, shared her experience:

"At Pinion, we're deep believers in the power of industry specialization, which is why we consistently seek out best-in-class partners for each vertical we serve. Our partnership with Adaptive has enabled us to deliver exceptionally fast and meaningful outcomes for our construction clients. Their industry-specific AI solution has transformed our ability to scale high-quality services while maintaining the specialized expertise our construction clients expect.”

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That’s the vision: fewer bottlenecks, higher margins, and a better client experience.

Implementation Made Simple

We know you’re juggling a lot. That’s why we’ve made implementation simple and fast:

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• Easy integration with QuickBooks, automatically importing existing data
• Seamless connections with leading project management tools
• Simple onboarding with just 2-3 personalized training calls
• Ongoing support via chat, video, and daily webinars
• Fully white-label branding available

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The Future of Construction Accounting Services

Accounting is moving toward full-stack, recurring service models. Construction is no exception. What’s changing is that with the right tools, firms can now offer those high-value services - bookkeeping, controller, and CFO support - without overburdening their teams.

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This is the future of outsourced construction accounting: standardized, automated, and scalable.

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If you're building (or rebuilding) your firm’s construction vertical, we’d love to show you how Adaptive can help:

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"We're seeing accounting firms move away from one-off services toward standardized, technology-enabled offerings that deliver consistent value to clients. Our platform gives firms the foundation they need to scale their construction vertical confidently." - Matt Calvano, Adaptive CEO

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Ready to transform your construction accounting services?

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Learn more about Adaptive's accounting partner program: www.adaptive.build