How it works

A project accountant needs two things. Adaptive captures both.

Project accountants spend their day chasing two streams of information: the numbers, and the story. Adaptive captures both, continuously, so your team gets to do the strategic work instead of the data gathering.

Input 1

The numbers.

Every bill, card charge, commitment, and change order. Pulled straight from your ERP, your bank, your card issuer, and your inbox. Bidirectional with the stack you've already got.

Live ledgerSyncing
  • AP invoice
    Apex Mechanical · $42,180.00
    01-200
  • Card charge
    Home Depot · $1,284.55
    01-415
  • Change order
    CO #017 · Cedar Grove
    +$28,500
  • Bank deposit
    Chase · $185,000.00
    AR draw
Input 2

The story in the field.

What's actually happening on the jobsite. Adaptive checks in with your supers and PMs, by voice, text, or email, on the cadence you set. It also reads your existing daily logs, meeting transcripts, and jobsite photos. Whatever surface your field team uses, we read it. Whatever surface they don't, we go to them.

Field signalListening
  • Voice call
    Wed 7:42a · Super, Jordan
  • Text thread
    PM update · Lot 14
  • Email digest
    Daily log · Cedar Grove
  • Site photo
    Pour delay · attached
Heard: "Conduit delivery slipped two days, Sub-Q rolling to Friday."
The job

Combine the two. Catch problems before they cost you.

Today, your project accountants spend so much of their time chasing both inputs that there's nothing left for the work that matters: spotting the variance before the WIP meeting, catching the change order before the window closes, telling sales which jobs are actually making money.

Adaptive captures both, continuously, and combines them as they happen, so your team gets ahead of the next variance, the next CO window, the next margin call. Not a month behind it.

APCardsBudgetsCOs
Adaptive
Real-time
VoiceTextLogsPhotos
Surfaced today3 actions
  • ↳ Variance on Cedar Grove, margin -2.1%
  • ↳ Change order window closes in 4 days
  • ↳ Lot 14 schedule slip, forecast updated
What it looks like

A material delay, before and after Adaptive.

Same field event. Four beats from material delay to month-end. One with Adaptive, one without.

Today

Forecast breaks. Margin leaks.

With Adaptive

Field reality reaches your books in real time.

  1. Material delay hits the job.
    Super puts it in a daily log.
    Accounting doesn't know.
    No update flows to the books.
    Adaptive checks in with the super every morning.
    Catches the delay early.
    Delay logged.
    Sub reschedule flagged. Budget impact surfaced.
  2. Sub needs to be rescheduled.
    Can't reschedule, committed elsewhere.
    New sub at premium price.
    PM agrees over email. Work proceeds.
    Confirms the new price.
    Updates PO and budget.
    Checks the contract.
    Drafts the change order automatically.
  3. PO and budgets unchanged.
    Committed cost understated.
    Nobody checks the contract.
    30-day change order window passes.
    Change order routed for approval.
    Tracked through the workflow.
    WIP updated continuously.
    Revenue recognition stays accurate.
  4. Invoice arrives 2 months later.
    Higher than the PO.
    Accounting asks the field why.
    WIP meeting, PM explains the delay.
    CFO sees the margin impact same day.
    Not in next month's WIP meeting.
    Forecast holds.
    Sales adjusts in time.

Hire a project accountantthat never sleeps.