Builds the pay app from cost data.
SOV, % complete, stored materials, retainage. Calculated against your schedule of values and last cycle's billing. Mirrors prior pay app structure line for line.
Billings Clerk
Pay apps drafted before the cutoff. PM-approved, owner-ready.
Builds your owner billings from the cost data. Calls PMs to confirm work-in-place. Lines up the lien waivers. Delivers the draft 48 hours before the contract billing date.
Owner billings that don't slip a cycle.
Calls PMs to confirm work-in-place.
"Cedar Grove pay app 7: line 04 framing at 68%, you agree?" Logs the answer to the job. Updates the SOV before the draft goes out.
Lines up the lien waivers.
Conditional waivers from every lower-tier sub before this cycle's bill releases. Unconditional waivers for prior cycle. Missing waivers block the bill until they land.
Delivers the draft before cutoff.
PM-approved draft to the controller 48 hours before the contract billing date. Pencil corrections come back, get applied, final goes to the owner on time.
9 pay apps. 6 PM calls. 48 hours early.
BILLINGS CLERK · RUN #21 · THURSDAY 8:00AMLive
Inputs collected
- Active pay apps9 jobs billing this cycle, $4.6M draft total.
- Cost data$3.1M in-period costs across 9 jobs, pulled from Sage Intacct.
- Prior cycle9 prior pay apps with line-by-line history.
- Schedule of values142 SOV lines across the 9 jobs.
Outputs produced
- Drafted pay apps9 drafts with % complete, retainage, and stored materials computed.
- PM confirmations6 voice calls, 3 SMS confirmations. 4 SOV line adjustments applied.
- Lien waiver status41 of 47 conditional waivers received. 6 outstanding flagged.
- DeliveredDrafts to controller, 48 hours before owner cutoff.
Bill on time. Get paid on time.
A 20-minute walkthrough where we run the billings clerk on a sample of your active jobs. You see the pay app draft itself.