Tracks who owes what.
Daily logs by super. Timesheets by employee. Weekly progress by sub. The list builds itself off your project roster and payroll calendar.
Field Coordinator
The field chase, on autopilot. No more 'where's the daily log?' on Friday.
Tracks every daily log, timesheet, and weekly progress report you're owed. Chases supers and subs on email, text, and voice. Escalates the stalest item before it stalls the cycle.
A field follow-up that never lets it slip.
Chases on three channels.
Email first. SMS if no reply. Voice on the stalest item. Each nudge is specific: job name, what's missing, cycle deadline.
Calls the stuck item.
One voice call per cycle on whatever's blocking close. 30-second script, specific ask, callback number. Recap email follows the call.
Closes the loop on the field.
Every contact logs to the job file. Submissions tick the expected-vs-actual board. Friday cycle close lands on time.
38 daily logs expected. 31 submitted. 7 nudged.
FIELD COORDINATOR · RUN #94 · FRIDAY 2:30PMLive
Inputs collected
- Expected roster8 active jobs, 8 supers, 47 active employees, 14 sub rosters.
- Submissions31 daily logs, 41 timesheets, 11 of 14 weekly sub reports.
- AgingOldest gap 9 business days, Eastview Plaza daily logs.
- Prior cycle6 of 7 nudges last week resulted in submission within 48 hours.
Outputs produced
- Gap register7 daily logs, 6 timesheets, 3 sub progress reports outstanding.
- Outreach sent16 emails, 9 SMS, 1 voice call.
- EscalationEastview Plaza super: voice call placed, callback requested by EOD.
- DeliveredCycle status to ops VP. Per-job rollup to each PM.
Questions about the Field Coordinator.
It tracks items such as daily logs, timesheets, and weekly progress reports against the submissions expected for each active job.
The agent follows up by email, text, or voice with a specific request that includes the job, the missing item, and the deadline. Field teams do not need to download or learn a new app.
The Field Coordinator can move from email to text and then escalate the stalest or most important item by voice. Every outreach attempt and response is recorded with the job.
No. The Field Coordinator works alongside your existing systems and communication channels. It handles the follow-up and organizes the responses so operations and accounting teams have current information.
Close the field gap. Before the cycle closes you.
A 20-minute walkthrough where we run the field coordinator on a sample of your active jobs. You see exactly how the chase happens.